TIP: Using Microsoft Word with EasyConverter

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(Applies to: EasyConverter)

Applying a heading style

Applying a heading style means assigning a specific inbuilt Microsoft Word style to the current paragraph.  How this heading style appears can be defined by you but it must be the inbuilt heading style that is used.  It cannot simply be the customising of normal text with different font styles.

You can apply a heading style to a paragraph in a number of ways: through the "Styles and Formatting" task pane, through the "Formatting" toolbar or through a pre-defined Microsoft Word hot key.

The pre-defined Microsoft Word hot keys are:

To apply the Heading 1 style:

Press: Ctrl + Alt + 1.

To apply the Heading 2 style:

Press: Ctrl + Alt + 2.

To apply the Heading 3 style:

Press Ctrl + Alt + 3.

It is possible to add additional keyboard shortcuts to extend this further.  Each style in Microsoft Word can have a unique hot key assignment.  This is done through the "Styles and Formatting" task pane.

Assign a keyboard shortcut to a style

To assign a keyboard shortcut to a style, on the "Format" menu, click "Styles and Formatting" and then do the following:

1.   In the "Pick formatting to apply" box, click the style to which you want to add a shortcut.

2.   Click the down arrow next to the style (or press Alt + Cursor Down) and select "Modify".

3.   Click the "Format" button and then click the "Shortcut key" button.

4.   Click the "Press new shortcut key" box and then press the shortcut key combination you want to assign. For example, press Ctrl+Alt plus the desired key.

5.   Look at "Currently assigned" to see if the shortcut key combination is already assigned. If so, select another combination.

6.   Click "Assign" and then click "Close".

Viewing applied paragraph styles in the document window

To review the styles applied in your document, you can set the "Style area width" in the "View" property sheet of the Tools Options" dialog.  When set, under the Normal document view, a margin will appear reporting the paragraph style applied.

To hide this option set the width to 0.

To simply view the structure of the document based upon the heading styles, select the "Document Map" option from the "View" menu.

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