Using Microsoft Word to create digital talking books with EasyProducer.

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(Applies to: EasyProducer)

Chapter 2: Heading styles.

The use of headings within your document refers to the applying of the Microsoft Word inbuilt Heading style.   How this heading style appears can be defined by you but it must be the heading style that is used.  It cannot simply be the customising of normal text with different font styles.

You can apply a heading style to a paragraph in a number of ways: through the Styles and Formatting task pane, through the Formatting toolbar or through a pre-defined Microsoft Word hot key.

The pre-defined Microsoft Word hot keys are:

·       To apply the Heading 1 style: Press Ctrl + Alt + 1

·       To apply the Heading 2 style: Press Ctrl + Alt + 2

·       To apply the Heading 3 style: Press Ctrl + Alt + 3

It is possible to add additional keyboard shortcuts to extend this further.  Each style in Microsoft Word can have a unique hot key assignment.  This is done through the Styles and Formatting task pane.

Assign a keyboard shortcut to a style.

To assign a keyboard shortcut to a style, on the Format menu, click Styles and Formatting and then do the following:

1.   In the Pick formatting to apply box, click the style to which you want to add a shortcut.

2.   Click the down arrow next to the style (or press Alt+Cursor down) and select Modify.

3.   Click the Format button and then click the Shortcut key button.

4.   Click the Press new shortcut key box and then press the shortcut key combination you want to assign. For example, press Ctrl+Alt plus the desired key.

5.   Look at Currently assigned to see if the shortcut key combination is already assigned. If so, select another combination.

6.   Click Assign, and then click Close.

Viewing applied paragraph styles in the document window.

To review the styles applied in your document, you can set the Style area width" in the View property sheet of the Tools Options dialog.  When set, under the Normal document view, a margin will appear reporting the paragraph style applied.

To hide this option set the width to 0.

To simply view the structure of the document based upon the heading styles then selecting the "Document Map" option from the View menu will provide a review of the document layout.

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